| Royalty Statements |
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The Royalty Statements portion of the program allows you to set up accounts for each of your royalty holders. On each account, you can record advances, royalties owed, payments, and subsidiary sales. If you're paying royalties to an individual for several different products, the Statements feature allows you to combine everything into one package. It's designed to tie in with royalty reports. You can trigger a pop-up list of royalty reports, and insert the figures from a chosen report to the statement. To reach Royalty Statements, click on the appropriate button on the Main Menu or choose MAIN TASKS and ROYALTY STATEMENTS from the Menu Bar.
Name and Address In the top blanks of the Statement Screen, enter the name and address of the royalty holder. Unlike the Royalty Information Screen where a different record is set-up for each product, in Royalty Statements only one record is set-up per royalty holder. To enter the name automatically, click on "List" and a pop-up list of all royalty holders will appear. Select the desired individual, and the name, address and other information will be pasted in place. Account Spreadsheet: Debit and Credit Transactions The Account Spreadsheet which occupies the middle of the screen is used to enter all transactions with the royalty holder. There are two parts of the Account Spreadsheet that deserve an extra explanation: debit and credit transactions. A debit transaction is any payment made to the royalty holder. Each time you send the royalty holder a check, the amount of the check would be recorded as a debit transaction. Charges against the royalty holder also are considered debit transactions. If you provide the royalty holder with copies of the product, you may charge his or her account. That's a debit against the royalty holder. A credit transaction is any amount which is owed to the royalty holder. When you produce a royalty report for the previous year's sales, the amount owed is recorded as a credit. Subsidiary rights is another credit. For instance, let's say you have contracted with a royalty holder to split 50-50 any subsidiary rights sales. If you sell subsidiary rights to another party for $5,000, you would record $2,500 on the royalty statement as a credit transaction. A negative final figure in the "Balance" column means that you owe the royalty holder. A positive final figure in the Balance column is an amount in your favor. The program has a number of features built in to help you decide whether a transaction should be entered in the credit or debit column. In particular, the pop-up lists are helpful. They will automatically place advances, payments, royalties owed, etc. in the proper column. Account Spreadsheet: Entering Information There are two ways of entering information on the spreadsheet. You can simply type it directly into the spreadsheet, or you can paste information by using pop-up lists. Let's say the first transaction that you want enter is an Advance. If you'd like to use a pop-up list, click on "ADD" just beyond "Paste from Transaction List." The Transaction Pop-up List will appear. (The Transaction pop-up list can be altered to your liking. For instance, if you have a common advance amount, you have it appear on the Transaction List. For more information on changing the Transaction list, see Transaction List Maintenance). AnyBook comes with a few sample entries on the transaction list. In the sample, Advance is set at $2,000. You can select the sample amount or you can change it in the "Amount" blank found in lower part of the dialog box. Once you get the Advance set at the proper amount, check the date and then click on OK. The Advance will be entered on the spreadsheet in the debit column. Now let's say you return to Royalty Statements some time later after you've generated royalty reports for the year. This time you need to enter royalties owed to the customer. In this case, you would click the ADD button just beyond "Paste from Royalty Reports." The Royalty Report Pop-up List will appear. If desired, you can filter the pop-up list to show only reports involving the individual who is named on the Statement Screen. This is handy if you deal with many royalty holders. There are other filter options as well. For more information, see Royalty Report Pop-up List) To paste the figures from the report on the spreadsheet, click on "Paste and Exit." If you have a couple of reports to enter, click on "Paste and Continue." AnyBook will paste the selected report. Then you'll be returned to the pop-up list where you can select another report and paste again. If you have already issued a check for the amount of royalty on a report, you can use "Paste+Paid and Exit" button. This will enter the amount on the royalty report, and it will add a second line showing that it was paid. ADD and PLACE Buttons Use ADD when you want to add a new row to the spreadsheet and paste information onto it. Use PLACE when you want to overwrite a row on the spreadsheet. To use PLACE you need to position the cursor on the proper row of the spreadsheet first, then click the PLACE button. Note that you can only add one new row at a time. This done to conserve space in the Royalty Statement file. AnyBook will not add any more rows once a new blank row has been added. Other Spreadsheet Functions. If you need to delete a row from the spreadsheet, position your cursor on the proper row and click "Delete Row." If you need to insert a blank row in the middle of the spreadsheet, position your cursor on a line below where you want the blank row, and click on "Insert." More Information on Other Aspects of Royalty Statements: |
