Vendor Number (Vendor Database) Pop-up List

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Vendors from which you order frequently are kept in the Vendor Information Database.

You can access the Vendor Information Database by clicking on the "L" button next to the "Vendor #" blank on the Main Purchase Order Screen.

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Once the list appears, select the desired vendor, and the vendor's name and address will be automatically inserted in the appropriate fields on the purchase order

Note that there are two similar pop-up lists.  This list shows all vendors in your Vendor Database.  You can also bring up a list of all vendors on previously issued purchase orders.  More information on that pop-up list is found here.

There are several other ways to access the Vendor Database list:  1) press Ctrl+L (for list) when the cursor is the Vendor # field;  2)double-click the mouse when the cursor is in the Vendor # field; 3) select EDIT from the Menu Bar and choose PASTE FROM LIST; and 4) right click the mouse to bring up the Speed Menu and select "Paste from Vendor List."

Be sure to use the pop-up list when you are entering vendor names and addresses on the Main Purchase Order Screen.  By using the pop-list, you'll be assured the vendor's name will be the same on all purchase orders and you'll be able to use AnyPO's search and filter features effectively

 

 

Methods of Locating the Desired Vendor

The pop-up list provides you with several ways of locating a vendor:

First Letter Search.  The cursor automatically appears here first.  When the cursor is in this box, you can type the first letter of the vendor's name and the list will advance to the first vendor starting with that letter.  By typing in the first letter again, the list will advance to the next vendor starting with that letter.  By repeatedly typing in the first letter, you can move through the list until you find the vendor you desire.

Search for Name.  When the cursor is in this box, begin typing the name of the desired vendor.  Let's say you are looking for Baker.  When you type in "B," the list will advance to the first vendor starting with a "B".  When you type in "a," the list will advance to the first vendor starting with "Ba".  When you type in "k," the list will advance to the first vendor starting with "Bak".  Continue until you've reached the desired vendor.

City.  When the cursor is in this box, type in the first letter of the city of the vendor that you desire.  The "City" box operates the same as a first letter search.  You continue typing the first letter until you reach the desired vendor.

St.  When the cursor is in this box, type in the first letter of the state or province of the vendor that you desire.  The "St" box operates the same as a first letter search.  You continue typing the first letter until you reach the desired vendor.

Country.  When the cursor is in this box, type in the first letter of the country of the vendor that you desire.  The "Country" box operates the same as a first letter search.  You continue typing the first letter until you reach the desired vendor.

 

Partial Word Search

Another search feature that is found on the Vendor Pop-up List is the partial word search.  This searches for a portion of the Item's Name.  For example, if you search for "WIN," it will find "Winter,"  "Winner," "Winston," etc.  Click on the "Search" button to start the search.  Click on "Repeat Search" if the first search doesn't find who you are looking for.

 

Changing the Order of the List

If desired, you can change the order of the list by clicking on the radio buttons on the bottom of the dialog box.   You can have the list ordered by the vendor name, by it's number, or by Country/State/City.  

When you use the State/City option, all vendors without a state (or province) and city will be listed first, followed by an ordered listing.  If you ship to different countries, vendors will be grouped by country.

 

Increasing the Size of the Pop-up List

To increase the size of the pop-up list, click on the "larger" button (upper left hand corner).

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Start With the Cursor in "Search for a Name"

If you have lots of different vendors, it may be more convenient for you if the cursor goes immediately to the "Search for a Name" field when the pop-up list first opens.  You can do that by clicking on the "Larger" button (shown above).  This increases the size of the box and allows you to see an additional checkbox: "Start with Cursor in the the 'Search for a Name' field."   First, you'll need click: "Unlock Options Below" and then you'll be able to check the box.  The program will remember your choice.

 

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Scroll Wheel Configurations

The scroll wheel on your mouse can be used to scroll through the vendor list.  There are two configurations of the scroll wheel.  In its default setting, the scroll wheel becomes active when you click in product list.

However, you can change the setting so that the scroll wheel becomes active when the mouse is passed over the vendor list.  Under this configuration, it is not necessary to click on the vendor list.  All that is necessary is to move the mouse over the list.  You can tell when the scroll wheel is active by the color in the vendor list.  When the background color turns white, the scroll wheel is active.

To change from one scroll wheel configuration to another, click on the "Larger" button.  This increases the size of the box and allows you to see an additional checkbox:  "Activate scroll wheel immediately by moving mouse over vendors."  First, you'll need click: "Unlock Options Below" and then you'll be able to check the box, or remove it, depending on your preference.

Note: The scroll wheel configuration that you set here will also be used by the pop-up list of past vendors.  This is the list that shows all of the past vendors that you've ordered from whether they are in the Vendor Database or not.

 

Pasting the Information to the Vendor Area

To paste the vendor's name and address to the purchase order, click on "Paste."  To exit from the pop-up list without entering any information, click on "Cancel."

 

Quick Entry Tricks

You'll notice that several of the field labels have letters underlined.  For example, the "W" in "Partial Word Search" is underlined.  That means you can press ALT+W on your keyboard and your cursor will automatically go to the "Partial Word Search" field.  This is handy when you are quickly entering vendors and do not wish to remove your hands from the keyboard.  You'll also notice that the buttons respond in the same way.  When you press ALT+P on your keyboard, it's the same as clicking on the "Paste" button with the mouse.

Here are some other keyboard tricks:

When using your keyboard, you'll notice that if you press TAB twice (or press TAB once if you have the cursor start in the Multi-letter field), you'll move immediately into the list of vendors.  This behavior is the same for the other two main pop-up lists: Past Vendors and Stock Ordering Database.  This consistency makes it easy to move from pop-up list to pop-up list.  You don't have to learn and use different sequences.
Another helpful feature for keyboard entry is the use of the down arrow key.  It can be utilized to move immediately into the list of vendors.  If you are in the "First Letter," "Multi-letter," "Partial Word Search," "Ship," "City," etc., you can press the Down Arrow on the keyboard to move to the vendors.
Once your cursor is in the vendor list area, you can use Up or Down Arrows to move one vendor at a time.  Or you can use Page-up or Page-down to move by pages through the list.

When using the mouse, one trick that will help make entries go quicker is to double-click on the desired vendor. That's the same as clicking the "Paste" button.  The program will exit from the pop-up list and paste the vendor and their address in place.