Stock Pop-up List

The Stock Pop-up List can be activated in any number of ways. It appears when you click on the small, light blue "Add" or "Place" button on the Main Purchase Order Screen just above the Item Area. Or it will appear when you press CTRL+L while your cursor is in the Item Area. Or you can place your cursor on the desired row and double click in the unused, dark gray area in the Item Area. And, finally, it is also reached by selecting STOCK TOOLS >> ACTIVATE STOCK LIST (AT CURRENT ROW) or STOCK TOOLS >> ADD NEW ITEM ROW & ACTIVATE STOCK LIST.

When you click on the "Add" button OR select STOCK TOOLS >> ADD NEW ITEM ROW, AnyPO will add a new blank row to the Item Area. Use this when you want to add a new product:

If you click on the "Place" button OR select STOCK TOOLS >> ACTIVATE STOCK LIST (AT CURRENT ROW), AnyPO keep cursor at its current location in the item. When you select from the list, the selected product will be pasted at the location of your cursor. Use this when you want to overwrite a product in the item area:

The "Place" button on the Main Purchase Order Screen activates the pop-up list of stock products and allows you to paste over the top of an existing product in the Item Area.

First Letter Search. The cursor automatically appears here first. When the cursor is in this box, you can type the first letter of the product's name and the list will advance to the first product starting with that letter. By typing in the first letter again, the list will advance to the next product starting with that letter. By repeatedly typing in the first letter, you can move through the list until you find the product you desire.

Multi-letter Search. When the cursor is in this box, begin typing the product's name. Let's say you are looking for "Grandma." When you type in "G," the list will advance to the first product starting with a "G". When you type in "r," the list will advance to the first product starting with "Gr". When you type in "a," the list will advance to the first product starting with "Gra". Continue until you've reached the desired product.

You can change the object of the above two searches by selecting from the radio buttons. If "Item" is selected, the search acts as described above (product names are searched). However, if you select "Our Cat#" both of the methods above search for your catalog number instead of a product name.

If you select "Vendor Cat#" both of the methods above search for the vendor's catalog number.

Another search feature that is found on the Stock Pop-up List is the partial word search. This searches for a portion of the Item's Name. For example, if you search for "WIN," it will find "Winter," "Winner," "Winston," etc. Click on the "Search" button to start the search. Click on "Repeat Search" if the first search doesn't find what you are looking for.

If you have lots of products, you can increase the size of the pop-up list by clicking on the "LG" (for "Larger") button (found near the top, right corner of the dialog box).

If you have lots of products in the Stock Ordering Database, it may be more convenient for you if the cursor goes immediately to the Multi-letter Search field when the pop-up list first opens. You can do that by clicking on the "LG" (for "Larger") button. The "LG" button is found near the upper right hand corner of the pop-up dialog box. This increases the size of the box and allows you to see an additional checkbox: "Start with Cursor in Multi-letter Search field." First, you'll need click: "Unlock Options Below" and then you'll be able to check the box. The program will remember your choice.

The scroll wheel on your mouse can be used to scroll through the product list. There are two configurations of the scroll wheel. In its default setting, the scroll wheel becomes active when you click in product list.

However, you can change the setting so that the scroll wheel becomes active when the mouse is passed over the product list. Under this configuration, it is not necessary to click on the product list. All that is necessary is to move the mouse over the list. You can tell when the scroll wheel is active by the color in the product list. When the background color turns white, the scroll wheel is active.

In this setting, the cursor has the same behavior in "First Letter Search," "Multi-letter Search" and "Partial Word Search." If you hold the cursor over any of these fields, the field becomes active without having to click the mouse

To change from one scroll wheel configuration to another, click on the "LG" (for "Larger") button. The "LG" button is found near the upper right hand corner of the pop-up dialog box. This increases the size of the box and allows you to see an additional checkbox: "Activate scroll wheel immediately by moving mouse over products." First, you'll need click: "Unlock Options Below" and then you'll be able to check the box, or remove it, depending on your preference.

When the pop-list first appears it is sorted by the Item Name. To change it so it is sort by the Catalog Number when it first appears, place a checkmark beside: "Set Default by Sorting by Catalog Number." (To reach this option make sure the pop-up list is in the "Large" configuration as explained above.

If you've organized your products by category, you can limit the list to one of the categories. To do so, pick a category. Only those products from the chosen category will be displayed. To show all products, click on "Show All."

To paste the catalog number, quantity, item name and price to the Item Area, click on "Paste." If you have more than one product to enter, click on "Paste & Continue." What this will do is to enter information on the first product to the Item Area. Then, the pop-up list will reappear allowing you enter information on the next product, and so on. To exit from the pop-up list without entering any information, click on "Cancel."

You'll notice that several of the field labels have letters underlined. For example, the "Q" in Quan is underlined. That means you can press ALT+Q on your keyboard and your cursor will automatically go to the "Quan" field. This is handy when you are quickly entering products and do not wish to remove your hands from the keyboard. You'll also notice that the buttons respond in the same way. When you press ALT+P on your keyboard, it's the same as clicking on the "Paste" button with the mouse.

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When using your keyboard, you'll notice that if you press TAB twice (or press TAB once if you have the cursor start in the Multi-letter field), you'll move immediately into the product list area. This behavior is the same for the other two main pop-up lists: Vendor Number and Past Vendors. This consistency makes it easy to move from pop-up list to pop-up list. You don't have to learn and use different sequences.

•	Another helpful feature for keyboard entry is the use of the down arrow key. It can be utilized to move immediately into the product list area. If you are in the "First Letter," "Multi-letter" and "Partial Word Search" fields, you can press the Down Arrow on the keyboard to move to the products.

•	Once your cursor is in the product list area, you can use Up or Down Arrows to move one product at a time. Or you can use Page-up or Page-down to move by pages through the list.

If you are using the mouse for moving around and making selections, you can take advantage of a couple tricks which will make entries go quicker. If you double-click on the desired product, the pop-up box will act the same as "Paste & Continue." If you press SHIFT on the keyboard and then double-click with the mouse, the pop-up box will act the same as "Paste"

Show Category. If you've organized products by category, you can limit the list to one of the categories. To do so, pick a category from the list. Only those products from the chosen category will be displayed. To show all products, click on "Show All."

Limit to Vendor. If you have indicated vendors in the Stock Ordering Database, you can limit the display to products available from a selected vendor. To do so, click on the "L" button to the right of "Limit to Vendor." Select from the list. The vendor's name will appear in the box and only those products associated with that vendor will appear.

Quantity. To indicate a quantity, type in a number in the white spin box (located on the bottom, middle of the dialog box). Whatever number you enter here will be placed in the Quantity column of the Item Area.