Graphics on Printed Purchase Orders |
If desired, you can add a logo or other graphic elements to your purchase orders. The dialog box which enables you to add graphics to purchase orders is reached by selecting FILE and PRINT PURCHASE ORDER from the Main Purchase Order Screen. Click on the "Purchase Order Graphics" button.
Once you click on the "PO Graphics" button, the following dialog box appears:
Note that adding graphics to purchase orders can slow down printing times. Actual printing times will vary depending on your printer and computer's processing speed. If time and efficiency is a priority, you may decide to forgo the use of graphics. You have four placement choices for logos or graphics: 1) Top left of the purchase order 2) Top right of the purchase order or statement 3) Both the top left and top right of the purchase order or statement 4) A re-design of the top of the purchase order replacing the top 4 lines of the purchase order The logo must be in a Windows Bitmap format (.BMP). Almost all graphic programs allow you to save or export to the Bitmap format. You'll get the best result if you size the logo to the following dimensions. (Note that the overall size of the graphic is often called its "canvas size." The canvas size is the logo, itself, and any white border that might be around it when it is created in a graphics program.): Upper Left or Right. The size of logos in the upper right or upper left should be 2" x 1.2" Top Re-design. The size of the top redesign should be 7.4" x 1.2". Here's what a logo on the upper left and upper right looks like. You have your choice of left only, right only or both as shown below.
The top redesign will replace the word "PURCHASE ORDER". It will also replace your company name, address, city, state and country. Because of this, you'll want to include all of these textual elements along with any logos or other graphics incorporated into the design. Here's what a sample top redesign looks like:
AnyPO will center the logo in the general placement area (top left, top right, or top of purchase order). If you'd like to have the logo aligned to the left or right, you should do so in your graphics program. When the graphic is designed, align it in the desired position (left, right, middle) on a background which matches the maximum size dimensions (above). When you create the logo, give it a file name which does not exceed 25 letters (excluding the .BMP extension). Place the file in AnyPO's program directory. When the file has been placed in AnyPO's program directory, you can activate it by entering the file name in the dialog box. If you wish to remove graphics from the purchase order or statement, delete the file names in the dialog box. Packing Slips / Order Acknowledgments At the bottom of the PO Graphics dialog box, there is place where you can enter a file name for logos on packing slips or order acknowledgments. You might use this if: (1) you are utilizing a top re-design on your PO's; (2) you instruct some vendors to drop ship goods to customers; and, (3) you send packing slips or order acknowledgments to the customers receiving the drop shipments. Some quick background: a drop shipment is when you place an order with a vendor and the vendor ships the goods directly to a customer. More on drop shipments is found here. If the vendor is sending the goods directly to the customer, you may wish to provide the vendor with a packing slip to enclose with the order - or you may wish to provide the customer with an "Order Acknowledgment" which confirms to the customer that you have received and processed their order. Since the document going to the customer is not a purchase order, you'll want to alter the top redesign logo and incorporate "Packing Slip" or "Order Acknowledgment" (or whatever title you give it) into the text of the graphic. A Note About AnyPO's Back-up Feature When you back-up files in AnyPO (FILE >> BACK-UP FILES), graphic files are not included among those that are backed up. Thus, you'll want to keep a back-up your graphic files on either the back-up disk you use for AnyPO's files or to another disk. If you un-install AnyPO - or if you install a new or existing version to a new directory - you'll need to re-copy the graphic to AnyPO's program directory. (Note that AnyPO has a local back-up process which will do this for you. In addition to backing-up graphic files, it will save other settings local to the computer or workstation on which you have the program.) Sample Graphics AnyPO comes with four sample graphics files.
The first two graphic files are named POLogo1.bmp and POLogo2.bmp. POLogo1.bmp is sized 2" x 1.2" and can be used in the upper right or upper left (or both) corners of the purchase order. These samples are reversed: white text on a black background. This is to give you an idea of the maximum size available for each graphic. Your graphic, of course, can be black on white or take whatever design approach you desire. To try out the first sample, type "POLogo1.bmp" in either the first or second blank at the bottom of the dialog box. Leave the third blank empty. POLogo2.bmp is sized 7.4" x 1.2" and is an example of a top re-design. To try it out, type "POLogo2.bmp" in the third blank. Leave the first two blanks empty.
Two other graphic files are included. POLogo3.bmp is an example of upper left or right logos. POLogo4.bmp is an example of top re-design. Both of these represent something more along the lines that you might use for your company. They were created in a graphics program. The proportions are the same and they fit in the allocated space, but they were saved in a larger size. The graphics that you use don't have to be rectangular. If you have a round logo, place the graphic on a white background, and it will appear round on the printed purchase orders. You can also align the graphic to the left or right of its available space by aligning left or left on a white background in your graphics program.
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