Adjust Placement of Fields or Vendor Address for Windowed Envelopes

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This feature is reached from the "More Printing Options" dialog box.  To get there, you must first select FILE >> PRINT PURCHASE ORDER.  From the Print Purchase Order dialog box that appears, click on "More Options."  Finally, at the bottom of the "More Options" dialog box, click on "Vendor Address & Field Adjustments.

When you click this button, a dialog box will open which will allow you to adjust the placement of the vendor's address so that it lines up properly in an envelope with a window (shown below):

BizEnv

It will also adjust the placement of the return address if you use double-windowed envelopes (shown below):

StateEnv

(For more information on double windows, see "Address Area: Include return address and format for doubled-window envelope" in More Options.

Address Adjustments

You'll notice that the vendor's address is printed at the bottom of the PO.  When you fold the PO in thirds so that bottom of the PO touches the bottom of the envelope, the address will line up with the window in an envelope.  As long as you use envelopes with a standard placement of the window, it's not necessary to make any adjustments.  

However, a number of Far Eastern companies are producing non-standard envelopes and this feature was added to provide some additional flexibility for such envelopes.  There are limits to how much the address can be moved, but it should work with most foreign envelopes.  If, after adjustment, the address won't fit properly, you'll want to use standard envelopes or envelopes which are as close as possible to the standard.

The adjustment is made by edging the address one direction or another.  One field on the dialog box allows you to move the address up or down.  To move the address down, use a positive number.  To move the address up, use a negative number.  Increasing or decreasing the number by one (1) moves the address one-half of a line.

The other field on the dialog box allows you to move the address right or left.  To move the address to the right, use a positive number.  To move the address to the left, use a negative number.  Increasing or decreasing the number by one (1) moves the address approximately the width of one letter.

NOTE:  To use this option, you must remove the checkmark from "Suppress printing of vendor's address when on its own page" found on the main Print Purchase Order Dialog Box.  If you have a list of items which perfectly fills out one page of the printed PO, there won't be enough room to include your return address and the vendor's address at the bottom.  However, when the suppression feature is turned off, a separate sheet of paper will be printed with the addresses.  That's all that will be printed on the sheet of paper, but you'll have enough to send the PO in a double-windowed envelope.  If you don't remove the checkmark, the second page with the addresses won't be printed.

User Defined Fields Adjustment

You can also adjust the position of user defined fields, date fields, "ordered by" field and others which are found just under the vendor's and your shipping address on the printed PO.  AnyPO estimates the width of the label, but since the font used for the label is a proportional font, the width can vary depending upon the characters making up the label.  Thus, you may find that the contents overlap onto the label or they are positioned too far away.  You can fine tune the placement to left or right.  To move the contents of the field to the right, use a positive number.  To move the contents to the left, use a negative number.  Increasing or decreasing the number by one (1) moves the address approximately the width of one letter.