Between the CAT # and ITEM columns on the Invoice Screen is an "S" column for S-Code.  The "S" means "Regular Sale."

You can cycle through the codes by pressing the space bar.  Or you can bring up the list by selecting EDIT or PRODUCT TOOLS and PASTE FROM ITEM S-CODE LIST from the Menu Bar. (The S-code list is also accessible from the Alternative Product EntryScreen.) Here's a list of the codes and what they mean:

S-Sale.  This the default code.  It is used the most and means the item listed is a regular sale.  You don't have to type in "S."  The program assumes that the item is a sale and automatically enters it for you.

R-Return.  Use this code to indicate books or items that have been returned.  In particular, use this code when the item is in good shape and will be returned to your inventory.  If the returned item is not in good shape and you will not be returning the item to your inventory, use the "D" code, below.  When you use the "R" code, the customer will be credited.
     It is possible to combine returns and sales on one invoice, but making out a separate invoice for returns makes it easier for you and your customer to identify return transactions.   Note that if you calculate royalties based on discounts, then you should make out a separate invoice for returns.  This helps assure that returns and sales are placed in the appropriate discount range.
      If an "R" code appears alongside any item on the printed invoice, a footnote appears near the bottom of the invoice that defines it for the customer as:  "R-RETURNED, CREDIT."
     Also see:  More Information on Returns.

D-Damaged Items.  Use this code to indicate items which were damaged during shipment to the customer.  The customer will be credited.  You may also use this sales code to indicate returned items which are damaged and are no longer saleable.  Unlike returns (above) AnyOrder does not place damaged items back into inventory.
     Note: the "D" code should only be used for items which have been originally been invoiced as a sale ("S" code).  If the item has not been invoice with an "S" code, then don't use the "D" code.
     If a "D" code appears alongside any item on the printed invoice, a footnote appears near the bottom of the invoice that defines it for the customer as:  "D-DAMAGED OR NON-SALEABLE RETURN, CREDIT."
     For more information, see Use of the "D" Code.

P-Promotional Item.  Use this code to indicate items which you are giving away for promotional purposes.  The customer will not be charged.
     If a "P" code appears alongside any item on the printed invoice, a footnote appears near the bottom of the invoice that defines it for the customer as:  "P-PROMOTIONAL ITEM."

M-Credit Memorandum.  Use this code when you want to indicate that the customer should receive a credit. This code is not used for damaged or returned items.  Use the "D" and "R" codes for that purpose. If you use the "M" code, type "Credit Issued" in the ITEM column and the amount of credit in the PRICE column.  Be sure to type in "1" under the QUAN column.  The total is figured by multiplying the quantity and price.
     Lastly enter "Credit Memorandum" in the PO Number blank.  (If you choose the "M" code from the "Paste from Item S-Code List," the program will automatically enter "Credit Memorandum" in the PO Number blank and "Credit Issued" in ITEM.)
     We recommend that you always make out a separate invoice when using the "M" code.  It makes it much easier for you and your customers to identify Credit Invoices when you print out billing statements.  However, If necessary you can mix the "M" code with other codes.
     If a "M" code appears alongside any item on the printed invoice, a footnote appears near the bottom of the invoice that defines it for the customer as:  "M-MEMORANDUM OF CREDIT."
     More Information on Credit.

C-Consigned Item.  Use this code to indicate items that you give to a vendor on consignment: the vendor does not pay you until the items are sold.  When you place goods on consignment with a vendor, those goods are not considered sold--nor are they considered an account receivable until the vendor notifies you they have been sold. When the "C" code is used, the customer is not charged. Rather the invoice serves as a memorandum that the customer has been entrusted with your products on a consignment basis.

    When, at a later time, the consignment products are sold, you would issue the vendor a new invoice.  The new invoice would list the sold items using the "S" code (for regular sale) AND you would also check the CONSIGNMENT ITEM box on the Invoice Screen to indicate that items sold had been on consignment.
    If a "C" code appears alongside any item on the printed invoice, a footnote appears near the bottom of the invoice that defines it for the customer as:  "C-CONSIGNMENT ITEM.")
    For more information, see Working With Consignment Wholesalers and Distributors or Consignment Retailers.

T-Take Back of Consigned Item.  Use this code when you take back items that you originally left on consignment.  Let's say you left 10 books at a store (recorded on an invoice with a "C" code).  After a few months, it becomes obvious that the store isn't going to sell all 10, so you stop in and take back 5 of them.  An invoice is created and a "T" code assigned to the 5 books.
    The customer is not charged or credited when you use the "T" code.  Rather the invoice serves as a memorandum that you have taken back products previously entrusted to the customer on a consignment basis.  The "T" code also enables you to keep track of consignment inventory through inventory reports provided by the program.
     If a "T" code appears alongside any item on the printed invoice, a footnote appears near the bottom of the invoice that defines it for the customer as:  "T-TAKE BACK OF CONSIGNED ITEMS.")  

B-Back Ordered.  Use this code when you don't have the item in stock, but expect to have it soon. The customer is not billed, rather it's a notice to your customer that you'll ship it when it comes available. When that time comes, you then ship it on a new invoice under the "S" code.
    If a "B" code appears alongside any item on the printed invoice, a footnote appears near the bottom of the invoice that defines it for the customer as:  "B-BACK ORDERED.")  
    More information on backorders.

H-Holding Until Item Is Available (Pre-season or Pre-production Orders).  This code is similar to Backordered but there's an important difference.  In this case, your customers know that the item is not in stock and are expecting to wait for it.  A common use of it would be pre-season orders.  If a customer orders ski equipment in the late spring, they don't expect to receive the ski equipment until late fall.
    If an "H" code appears alongside any item on the printed invoice, a footnote appears near the bottom of the invoice that defines it for the customer as:  "H-HOLDING UNTIL PRODUCT AVAILABLE."
    When you use the H code, the customer is not billed.  When the product becomes available, you would create a new invoice listing the products under the "S" code.  More information on backorders.

X-Back Ordered Item Shipped (or Canceled).  This is a code mostly for your use.  A backordered item will be listed with the "B" code.  When the item becomes available, you'll issue a new invoice, this time putting the item under a "S" for a sale.
    To remind you that the backorder has been filled, go back to the original invoice and change the "B" to "X."  You can also use an "X" if an item is backordered and the customer decides to cancel the backorder.
    If an "X" code appears alongside any item on the printed invoice, a footnote appears near the bottom of the invoice as: " X-BACK ORDERED ITEM SHIPPED OR CANCELED."
    For more information on backorders and the backorder processing module, see backorders.

N-No Longer Available (Discontinued).  Use this code when someone orders an item that has been discontinued and you no longer carry it.  Use this code for out-of-print books.
    If an "N" code appears alongside any item on the printed invoice, a footnote appears near the bottom of the invoice that defines it for the customer as:  "N-NO LONGER AVAILABLE.."

F-Fees.  Use this code when a customer charges you fees, and the fees are subtracted from what the customer owes you.  For example, let's say you sell a product to a distributor.  The distributor warehouses your product and charges you a storage fee.  If the fees offset some of what the customer owes you, then you should record the fees on an invoice.  In the Item column, you would type "Warehouse Fees."  In quantity, type "1," and in the price column, type in the amount of the fees.

    AnyOrder has the ability to track fees when associated with a certain product.  The fees will appear on Inventory Reports and itemized product reports.  (Inventory features are not available with the Level I program.)  Additionally, if desired they can be removed from royalty calculations.  In order to track fees vis a vis product you need to type in the catalog number of the product along with the "F" code.  If you don't need to track fees in this manner -- or if the fees are general and not associated with any particular product, then leave out the catalog number.  AnyOrder will still provide sales reports with fee information.

   Lastly, type in "Fees" in the PO Number blank.  If you use Paste from Item S-CodeList, the program automatically enters "Fees" in the PO Number blank.  By having this identifier in the PO Number blank, you are able to easily pick out all fee charges on billing statements. You don't have to use the term "Fees,"  and, if desired, you can alter it in way.

   Always make out a separate invoice when using the "F" code.  Always.  You can make several "F" code entries in the Item Area, just don't mix an "F" code with other codes.  The fee figure used in sales reports assumes that any invoice with an "F" code is dedicated to fee activity only. Keeping fees on their own invoice, also makes it much easier for you and your customer to identify fee charges on billing statements.

  If you record fees in this manner, you'll be able to account for them in billing statements, and you'll be able to track how much you are paying in fees.  Both the monthly and yearly sales function found under the MAIN TASKS menu provides a summary of fees charged against you.  And, as mentioned, above the fees will appear in product and inventory reports.

  Fees are always shown as negative numbers on the invoice.  That's because the fee is subtracted from your earnings.  If, in the unlikely event, that a distributor credits fees to you, AnyOrder has a work-around that will internally record the fee as a positive amount.  For more information, see Working With Consignment Wholesalers and Distributors

U-Unacceptable Returns. This code compliments the Return code (R).  Use it to indicate books or items that have been returned and should NOT be credited to the customer.  Normally when items are returned, you would credit the customer.  But some returns may be so egregiously damaged that the customer should not be credited.  This is the code to use in such situations.  More information on Returns.
   Since Unacceptable Returns will not go back in the inventory, no adjustment is made to the inventory.  Upon running an inventory, the total number of Unacceptable Returns appears on the Sales Activity and Inventory Report Screen.  (Inventory features are not available with the Level I program.)
   If an "U" code appears alongside any item on the printed invoice, a footnote appears near the bottom of the invoice that defines it for the customer as:  "U-UNACCEPTABLE RETURN."
   Note that some distributors may expect you to issue them a credit no matter how badly returns are damaged.  You'll need to check in advance with your distributor before using this designation.

I-Internal Use Code. Use this code for your own purposes.  The "I" code is not intended for use on finished and printed invoices, and it makes no adjustment to the inventory.  However, you may find it very useful as a temporary means of marking certain products on invoices.
   As an example, you could use it for marking out-of-stock items.  Normally you would use a B code for backordered items.  However, if you expect a re-stocking shipment to arrive shortly, you may hold the order open and temporarily mark the out-of-stock items with the "I" code.  When the shipment comes in, you'll be able to quickly find the appropriate invoices by setting the filter to an S-code of "I" (or do an Advanced Search for "I" S-codes).
   When the order is filled, the temporary "I" codes should be changed to "S" codes.  If they are not changed, the items will not appear in sales or inventory reports.  Make sure you have a system in place that you don't forget to make the change. (You can get a per product count of "I" code use by using the TOOLS >> MORE DATA menu in the Sales Activity and Inventory Report Screen.   (Inventory features are not available with the Level I program.)

A-Inventory Adjustment. This code can be used to make minor inventory adjustments.  (To make major adjustments of inventory such as starting inventory or adding new inventory, use the Product Database.  Or to make inventory adjustments when you compare AnyOrder's inventory to actual physical counts, use the inventory reconciliation feature.)  This feature is not applicable to the Level I which does not have inventory features.
   One example of when you might use this code would be if you open a new box of product and one of the products is obviously damaged.  You can remove the product from the inventory by making an invoice (using your business name as the billing name).  Enter the catalog number of the damaged product in the item area.  To remove inventory, use a negative number in the quantity column.  In most situations, you will be utilizing negative quantities to remove inventory, but if you need to add inventory, use a positive number in the quantity column.
   Note: If you pay royalties, you may wish to use this code to record spoilage (a reduction in inventory).  When you print royalty reports, you can select an option which includes the spoilage figure.  The spoilage figure comes directly from the "A" code used on invoices.