Batch Printing features are only found on Level 5 (or higher) programs

Batch Printing allows you to print two or more royalty reports (or royalty statements) at a time.  For instance, let's say you've just entered a dozen reports and you're ready to print them.  Instead of printing each one separately, you can use Batch Printing to print all of them.

Batch Printing is reached from the View Royalty Reports Screen by selecting FILE and BATCH PRINTING from the Menu Bar.  It can also be reached from the Royalty Statements Screen by the same menu.

Royalty Report Batch Printing

Important:  When you batch print in the Royalty Report portion of the program, page through each of the report before selecting and printing them.  So many calculations are going on in the report part of the program, that the final set of calculations are not done until each report comes up on the screen.  Once the report has appeared on the screen just once (a fraction of a second is all it needs), all the calculations are done and you can use batch printing.  

After selecting FILE and BATCH PRINTING, the Royalty Report Batch Printing dialog box appears.

From the list of Reports, select those you want printed by clicking and placing a checkmark in the "Yes" column.  (Pressing the spacebar also selects a Report.)  If you make mistake, you can click again to remove the checkmark.

The list that appears can be filtered so that only new reports appear.  Or it can be filtered for a designated name.  Or it can be filtered for a certain ending date.  To change the filter, click on the "Change Which Reports Show" button on the main report screen.  You can then use the "Select All" button in the Batch Printing dialog box to select all of the filtered reports (if that's what you need).  Whenever using the "Select All" button, however, always check to see how many reports have been selected.  You can do that by clicking on the "Count" button.  It's good practice to use the "Count" button to make sure you haven't selected more reports than you need.

You can select all of the reports by clicking on "Select All" or remove the checkmarks by clicking on "Deselect All."

When you've made the selections, press OK.  Just before the printing process begins, the Print Report dialog box appears.  This is the same dialog box that comes up every time you print reports.  The selections you make on the Print Report dialog box will be applied to all reports in the batch.  In other words, if you select one packing slip and two originals, then your printer will print one packing slip and two originals for each report in the batch.

Royalty Statement Batch Printing

Much of the information for "Royalty Report Batch Printing" (above) also applies to royalty statements.  You select which statements you want printed by clicking and placing a checkmark in the "Yes" column.  (The spacebar also selects statements.)  If you make mistake, you can click again to remove the checkmark.

Note that if you are using AllPrint (the secondary print engine), selections are made by clicking or typing a "Y" (for Yes) in the "Y" column.  To remove the selection, click or type an "N" (for No).  The spacebar is not activated in the AllPrint version of Statement Batch Printing.

Just before the printing process begins, the Print Statement dialog box appears.  This is the same dialog box that comes up every time you print statements.  From this dialog box you can select the number of copies you want printed.

Note that the number of copies will be applied to all statements in the batch.  In other words, if select two copies, then your printer will print two copies of each statement in the batch.

Stopping the Batch Printing Process

If you need to stop a batch printing job, tap the <ESC> key three or four times in succession.  A message will appear telling you that the process has been canceled.

Printing, however, will not stop immediately.  Like any printing process, the pages are sent first to the Windows Print Manager where they are placed in a queue. Then, from the Print Manager, they go to your printer.

Once you press <ESC> it may take a while for the Print Manager to clear out all pages being held in the queue.  If desired, you can manually clear out any remaining pages by bringing up the Print Manager (click on the Print Manager Icon in the lower right side of the Windows Screen), and canceling any remaining pages.