The Printing Information dialog box appears when you click on the PRINT button on the Royalty Reports screen or choose PRINT THIS REPORT (Normal Method) from the Menu Bar.  (To by-pass this dialog box click on the QUICK PRINT button on the Report screen, or choose QUICK PRINT from the Menu Bar.)

Here are the parts of the dialog box:

By-pass Printer and Printer Set-up Dialog Boxes. By removing the checkmark from "By-pass Printer and Printer Set-up Dialog Boxes," the program will flow through the Windows Printer dialog box, allowing you to change printer settings or switch to a different printer.  Normally, AnyBook skips the Windows Printer dialog box to save time, but if you need to make adjustments, it's just a matter of turning the by-pass off.

Include "Invoiced Sales" Column on Printed Report. This allows you to include or remove the "Invoiced Sales" column on reports.  This is the same column that appears on the screen display which lists the amount of sales. If the individual's royalties are based on quantities, you may not want to include this information on the report provided to the royalty holder.  You can turn if off by removing the checkmark.  If desired, you can also turn off the feature by selecting TOOLS and OPTIONS from the Menu Bar.  Note that the feature can not be turned off if you based royalties on net sales. Invoice sales data is a part of net sales calculations, and as such, it must be included on royalty reports.

Include Number of Promotional Copies on Report. Check this box if you would like to include the number of promotional copies on the individual's royalty report.  Promotional copies are given away and do not generate income, and thus do not have a bearing on royalty calculations. Few businesses provide this information to the royalty holder, but the option is available should you need it.

Use UK format for postcodes:  place postcode at end of address on its own line. This formats the postcode according to United Kingdom postal standards.  As long as the name of a country is not found in the address, it positions the postcode at the end of the address on its own line.  If you include a country, the postcode is positioned after the city.

Include Identifying Barcode (V). Level 5 and higher feature. When you place a checkmark here, AnyBook will include a barcode on the report.  This allows you to use a barcode reader to quickly find the report or locate the royalty holder.  For more information on barcodes, see "Barcodes, General Information" in the Help documentation in the Main AnyBook program.

Include Accumulative Totals (V). Level 5 and higher feature. This option is available if you are using the Running Tally feature.  The Running Tally feature keeps track of the total number of copies sold from report to report.  (On the Royalty Report Screen, this information is found under the section entitled "Accumulative Sales Figures.")  By placing a checkmark here, AnyBook will include on the printed report, accumulative copies sold as of the end of the report period.

Include Spoilage (VI). Level 6 and higher feature. One of the ways in which you can remove spoilage from your inventory is to use the "A" code in the Item Area on Main Invoice Screen.  If you use this method, and you check this box, AnyBook will include that the total spoilage figure on the royalty report.

Copies

Normal Report Heading: Number of Copies. Indicate how many copies that you want printed.  This will print a normal Royalty Report.  (You can also print a royalty report with alternative report heading, see next.)

Alternative Report Heading:  Number of Copies. Level VI feature.  You can also print a report with alternative report headings.  The headings created by clicking on the "More Options" button.

Other Options

Note: All Other Options are Level 6 -7 Features

The More Options dialog box is reached by clicking the "More Options" button on the above print dialog box:

Include an ID # on the Printed Report. Level 6 -7 Feature. This will print the number that you have entered in the Social Security (or Other ID Number) field on the Royalty Set-up Screen.  If you place a checkmark here, the ID number will be printed to the right of the royalty holder's name at the top of the report.

Primarily, this should be used for Other ID Numbers.  For example, your company might assign account numbers to your royalty holders.  Or you may have another number to identify royalty holders.  From a security standpoint, it's not a good idea to have printed documents with an individual's social security.  If you do use this for the social security number, you should keep the reports in a secure location.

Print this only with the Alternative Heading (below).  If you place a checkmark here, the other ID number will be printed on the report only if you have set-up an Alternative Heading (see below.)  And the number will only appear on the Alternative Heading report.  If you place a checkmark on "Include an ID #..." and no checkmark here, the ID number will appear on normal royalty reports (and Alternative Heading reports if you've selected that option below).

Include Name and Address Headings just to the left of the royalty holder's name and address. Level 6 -7 Feature. This will print the labels:  "Name" and "Address" on the printed report.  The royalty holder's name and address are quite obvious, but some accounting departments prefer to have this part of the royalty report clearly identified with a "Name" and "Address" labels.  Place a checkmark here to include the labels.

Include a signature line at the bottom of the report. Level 6 -7 Feature. This will include a signature line at the bottom, left of the report.  You may wish to use this for an authorized signature.  Or some business -- such as educational institutions -- may have the royalty holder sign "an invoice" before issuing the check.  Indicate how you wish to identify the signature line.  Generally, you'll use the term "Signature," but you can adjust this to your needs.

Print this only with the Alternative Heading. If you place a checkmark here, the signature line will be printed on the report only if you have set-up an Alternative Heading (see below.)  AND the number will appear only on the Alternative Heading report.  If you place a checkmark on "Include Signature line..." and no checkmark here, the signature line will appear on normal royalty reports (and Alternative Heading reports if you've selected that option below).

Include a secondary report title just below the address box. Level 6 -7 Feature. This adds an extra title below the address block and before the beginning of the summary of the royalties.  Use it when you need an additional description of the royalty summary which follows.

Print this only with the Alternative Heading. If you place a checkmark here, the secondary report title will be printed on the report only if you have set-up an Alternative Heading (see below.)  AND the number will only appear on the Alternative Heading report.  If you place a checkmark on "Include a secondary report title..." and no checkmark here, the signature line will appear on normal royalty reports (and Alternative Heading reports if you've selected that option below).

Create an Alternative Heading for the Royalty Report. Level 6 -7 Feature. This allows you to change the title of the report from "Royalty Report" to a title of your own choosing.  Most commonly, this is used by educational or government institutions to create an invoice to submit to the accounting department for payment.  For example, instead of "Royalty Report," the title might be changed to "Vendor's Invoice."  And instead of the business name and address, you include a special department name and account routing information.  And, finally, you may include a signature line at the bottom.  (All of these choices are available, see above.)  This allows you to print two documents at one time.  One is the regular royalty report.  The second is an invoice which the author signs and sends back to the university's accounting department.

Report Graphics

If desired you can add graphics or logos to royalty reports.  This feature works the same as with Invoice Graphics.  For more information see Graphics, Adding to Invoices & Statements in AnyBook's main HELP documentation.

Preparing Reports for Mailing

The printed reports are set up so they can be folded and placed in a windowed business envelope.  Fold the report along the horizontal line just above the product name so that "Royalty Accounting Report" at the top shows.  Then fold the bottom of the edge of paper so that it fits inside this fold.  It will now fit in an envelope, and the royalty holder's address will be lined up with the window.

A Note About Quantity Breakpoints

Note that if you have two or more Quantity Breakpoints on a report, each breakpoint will be listed on a separate screen page.  To print the report, go to the first page, and then click on the print button.  All breakpoints will be combined into one printed report.  The printing system is set up this way so that you don't accidentally print multiple copies of the same report.