This is a Level 7 feature

This feature provides you with a built-in email client which allows you to send reports to your royalty holders with the press of a button.

It is accessed from the Royalty Report Screen.  Near the "Email" address field (lower, center of the screen), and you'll see three buttons.  The first button (a bluish icon) opens an external email client. It's the two buttons just below the "Quick Print" button that we are concerned about here.

One of these buttons is named "Auto Send" and sends a standardized cover letter and an attached copy of the royalty report to the royalty holder.  The last "Open" starts the internal email program and allows you to personalize the message before sending the royalty report off to the royalty holder

The information, below, is about the "Open" button. For information about the "Auto Send" button, see Auto Email

"Open" can also be activated by selecting MAIN TASKS >> OPEN INTERNAL &EMAIL PROGRAM - MANUAL MODE.

The Email Screen appears:

In order to use the Internal Email program, you must, first, enter some information in Basic Program Set-up.  To do so, select FILE and BASIC PROGRAM SET UP from the Menu Bar from the Main Invoice Screen in the main part of the program. Click on the "Email Set-up" tab on top of the page.  The Email Set-up page will appear.

IMPORTANT NOTE: to use AnyBook's internal email program, the email account that you use must be with an Internet Service Provider (ISP).  AnyBook's internal email is not designed to work with Yahoo, Gmail, HotMail and other web-based email.  We can customize the program to work with web-based mail, but it does required extra charges in order to do that.  ISP email accounts are very inexpensive (some less than $20 US a year).  You can have multiple accounts and pick your own identifiable domain name.

In Basic Set-up, you will be able to enter the various email parameters that allow AnyBook to access the Internet Service Provider's (ISP's) email server.

Once you've entered information in Basic Set-up, you can use the "Open" button.

"Open" Button (Manual Mode - Internal Email Program)

The "Open" button is used when you want to personalize the message before sending the report to the royalty holder.

When you click on the Open button, a form appears (shown above) on which you type out a message to the customer.  By default it will attach a copy of the royalty report.  If you don't want to attach the report, remove the checkmark.

You can also insert your standardized message.  Do that by clicking on the "Defaults" button.  The standardize message along with any CC,  BC, or Reply To addresses that you have indicated in default email dialog box will be pasted in place.  You can, if needed, alter the standardized text and send the mail to the customer when you are ready.

Note that, as mentioned above, AnyBook doesn't use a "Sent" mailbox to store copies of your sent Invoices, but you can send blind copies to another company mailbox as a way of tracking your sent mail.

Additionally, since AnyBook doesn't currently have receiving capabilities, you'll want to use your normal email program to monitor responses from the customer.