Void Purchase Order

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If desired, you can completely delete a purchase order by using FILE >> FILE MAINTENANCE FUNCTIONS.  However, for accounting purposes, you may wish to have a record of all of your purchase orders.  The "Void" feature is available for such purposes.  If you fill out a purchase order form and later find that you can't use it, you can void it.  The voided PO remains in your records.

To access it, select ORDER TOOLS >> VOID PO from the Menu Bar at the top of the screen.  First a message will appear that asks you if you're sure you want to void it.  If you say yes, the purchase order will be voided.

A purchase order is considered voided when it has ···· PO VOIDED ···· in the Vendor Name blank (shown below).

POVoid

That's all that is necessary.  The remaining address and any other parts of the Purchase Order Screen will remain as they did before you voided it.  As long as "PO VOIDED" remains in the Vendor Name, it will not be used in any other processes.  If you manually delete PO VOIDED, then the purchase order becomes an active purchase order again and will be figured in sales figures and other processes.

If, for some reason, you need to remove the voided status of a purchase order, you can do manually as mentioned above, but you can have the program do it quicker.  Select ORDER TOOLS >> REMOVE VOIDED PURCHASE ORDER.  The purchase order will become active again.

Note that the Vendor Name blank can not remain empty.  If nothing has been entered, and you try to move to another purchase order, the program will stop and display a reminder message saying that a purchase order is not considered valid until at least something has been entered in Vendor Name.  At this point, the program will give you a chance to type something in--or it will allow you the opportunity to abandon the purchase order.  If you say YES (abandon it), and the purchase order is located somewhere before the end of the file, the purchase order will be voided.