Purchase Order Screen: Vendor, Ship To and Zip Code

If this is a totally new vendor, type in the vendor's name and address. If this vendor has a Vendor Number then you don't have to worry about typing in the name and address. That's automatically done for you when you enter the Vendor Number.

If this vendor doesn't have a number but has been issued a PO at least once in the past, then click on the "L" button ("L" is for "List") or double-click in the "Vendor" blank. This will bring up a pop-up list of all past vendors. There are several ways of ordering the list and locating vendors. For more information, see Past Vendor Pop-up List.

For a list of vendors found on your purchase orders (as opposed to vendors listed in the Vendor Database), the "L" (List) button is beside the "VENDOR" name. When you click a list of any vendor entered on an purchase appears.

When you've made your choice from the list, click on OK or press ENTER on the keyboard, and the vendor's name and address will be entered for you.

You can also bring up the pop-up list by: 1) pressing Ctrl+L; or 2) selecting EDIT from the Menu Bar and PASTE FROM LIST; or 3) by clicking the right mouse button and selecting "Vendor or Stock List" from the Speed Menu.

Be sure to choose from the pop-up list when entering vendor names and address. By using the pop-list, you'll be assured the vendor's name will be the same on all purchase orders.

Note that the Vendor and Ship-to blanks have a special Speed Menu (accessed by clicking the right mouse button.) From this speed menu you can copy the entire address, paste a copied address, and copy or paste specially formatted addresses. These handy functions enable you to do such things as copy an address from an email message and paste the entire address--including name, address, city, state (or province), postal code and country--without pasting each field separately. For more information, see Speed Menu.

The postal code box on the Purchase Order Screen will hold standard 10-digit U.S. zip codes, 6-place Canadian codes, or 8-place British or international postal codes.

In most case, your name and address will appear in the ship-to blank. You can instruct the program to automatically insert your address by going to Basic Setup and clicking the "Shipping Address" tab. Near the bottom the screen, place a checkmark in the box: "Automatically insert address in ship-to blanks each time a new purchase order is created."

The "P" button to the right of the Ship-to blank will paste your shipping address to the blanks. You probably won't use it much since AnyPO will automatically inserts your shipping address each time you create a new purchase order, but it's available should you need it.

If you want some of your vendors to ship to a different address, you can indicate the alternative address when you enter vendors in the Vendor Database.

AnyPO II and III users have an additional button. It's indicated by "L" for list. Clicking this button brings up a list of other shipping locations. Additions to the list can be made by selecting FILE >> BASIC SET-UP & PREFERENCES and clicking on the "Shipping Address" tab.

Note that the Ship-to blank, like the Vendor blank, has a special Speed Menu (accessed by clicking the right mouse button.) From this speed menu you can copy the entire address, paste a copied address, and copy or paste specially formatted addresses. For more information, see Speed Menu