This feature allows you to count purchase orders depending upon conditions that you set.  For instance, you can count how many purchase orders have been issued to a certain vendor or you can count the number of unpaid purchase orders.  This feature is reached by selecting ORDER TOOLS >> COUNT PURCHASE ORDERS from the Menu Bar.

When you select COUNT PURCHASE ORDERS, a dialog box appears.  This dialog box is much the same as the Filter dialog box.  In the long blank at the top of the screen, you enter a counting formula.

Common Counting Formulas.  To aid you in constructing a counting formula, a number of common options are listed at the bottom of the dialog box.  By clicking on the plus sign (+) next to the desired option, the counting formula will be automatically inserted for you.

On the list of common counting formulas, whenever you see the word "Current" used (i.e. " Current Vendor," "Current Payment1 Year," etc) it means that the vendor's name or payment year or other information will be taken from the purchase order currently showing on the Purchase Order Screen.

For instance, if you need to count only Baker and Taylor purchase orders, page up or down to a Baker and Taylor purchase order.  That becomes your current purchase order.  Bring up the Count Purchase orders dialog box, then click on the "+" beside "Current Vendor."  The counting formula for Baker and Taylor will automatically be inserted.  When you click on OK, only Baker and Taylor purchase orders will be counted.

Making Your Own Formula.  You aren't limited to the list of common counting formulas at the bottom of the dialog box.  Many others are possible by constructing your own formulas and entering them in the blank.  More information on how to do this is found under Filter Purchase orders.

Voided Purchase Orders, Clearing Formulas, and Counting All Purchase orders.  Normally, AnyPO will not count any voided purchase order.  However, if for some reason, you wish to include voided purchase orders, remove the checkmark from "Check here to removed voided purchase orders from the count."

To clear a formula from the blank, click on "Clear Formula."

Counting All Purchase Orders

If you wish to get a count of all the purchase orders you have issued, click on "All Purchase Orders."  The proper formula will entered.  Then click on "OK."

Saving & Re-calling Count Formulas.  You can save and recall count formulas using the same method that you save and recall filters.  For more information see Filter Purchase Orders.