Level III Feature

The Company Communication email screen appears when you select OTHER TASKS >> COMPANY SPECIFIC COMMUNICATION (shown below):

Most of your email correspondence in relation to purchasing is best done using your normal email program.  You're comfortable with it and it makes sense to use it for the majority of your email needs.  But there are some purposes for which AnyPO's built-in email client is very useful.

One very common use of the email client is to send PO's to your vendors. It only takes a press of a button and a copy of the PO is off to the vendor.  It's much quicker than using your regular email program.

For the purpose of sending PO to vendors, you'll be using the "Auto Send" or "Open" buttons found on the Main Purchase Order Screen.  The email screen that appears is oriented specifically for sending PO's to vendors.

However, there may be times when you'll need to send an email to another individual in your company.  That's where this feature, the Company Specific Communication feature, comes in handy.

For example, you may be working on a purchase order within AnyPO and find that you need to consult with another individual within your company.  You can send them a copy of the PO - allowing them to look at it - without leaving the program.  Another example:  you may have finished a particularly complex purchase order with lots of specifications.  In situations like this it's helpful to have another person review it for you.  Once again, the Company Specific Communication feature is perfect for the job.

Of course, you can do this all with your regular email program, but it requires that you first export a copy of the PO and then manually attach it to an email.  That's slow and inefficient.  If you use AnyPO's internal email client it's all done for you in one step.

AnyPO's internal email program is only needed for the first contact.  After that, everything occurs in regular email program.  Your co-worker will receive it and review the attached PO in their regular email program - and any further correspondence between you and the co-worker will occur in your normal email programs.

If you work with one or more co-workers in this manner, you may want to include them in the address book.  You can then select them from the list and paste in their address:

The email screen that appears when you select OTHER TASKS >> COMPANY SPECIFIC COMMUNICATION looks very much like all of the email screens found in AnyPO.  To attach the PO, place a checkmark beside "Attach copy of Purchase Order."   You can also attach a spreadsheet or other type document that is associated with the PO.

In order to use this feature, you must, first, enter some information in Basic Program Set-up.  To do so, select FILE and BASIC PROGRAM SET UP from the Menu Bar. Click on the "Email Set-up" tab on top of the page.  The Email Set-up page will appear: More Information