Stock Ordering Database & Ordering Products

Included in AnyPO is the Stock Ordering Database.  If you frequently order the same product again and again, you'll want to include the product in the Stock Ordering  Database.  Once it's in the database, you'll be able paste it on your purchase orders.  It saves a great amount of time since you don't have to type it in each time.  To get to the Stock Database Screen, select STOCK TOOLS >> STOCK ORDERING DATABASE. The Stock Ordering Database will appear:

(For Level II and III users, there's also another method of pasting stock to the Purchase and that's the use of the "Look-up" button.  Many AnyPO users will find that as convenient or more convenient than using the Stock Ordering Database.)

When the Stock Database Screen appears, you'll see places for "Your Catalog Number" and the "Vendor's Catalog Number."  Neither field is required, but if the vendor has its own catalog number you'll want to enter it in the appropriate blank.  You can also create your own catalog number.  Having your own catalog number helps you distinguish from different products and it allows you to set up categories whereby you can group the products that you order.

Entering Products on the Purchase Order Using the Stock Database

Once you get some products entered in the Stock Ordering Database, you can paste them into the Item Area on the Main Purchase Order Screen.  There are a number of different of different ways of entering product information.  One of the easiest is to click the small, light blue "Add" button (just above the Item Area).

A new row will be added to the Item Area and a pop-up list of products will appear:

The pop-up list will show all the products that you've entered into the Stock Ordering Database. Once a product is selected from the list (and the quantity entered), it will be placed in the newly created row in the Item Area.

Here's another way you can do it:  Enter a number directly in the Quantity (QUAN) column.  Then, to enter a catalog number, press CTRL+L ("L" is for "List").  A list of all of your products will appear.  Select the proper product and the Item's name and price will automatically be entered in the blanks.

Entering Products Using the Look-up Feature

Instead of using the Stock Ordering Database, you may wish to use the Look-up feature.  It provides you with a list of previously ordered items.  You'll find the "Look-up" button beside the "Add" and "Place" buttons on the  Main Purchase Order screen.  Click on it and the Look-up dialog box appears.  In the search blank in the dialog box, type in a word of product that you're looking for.  For example, type in "Paper" and any paper product ordered in the past appears on the list.  Select the one you want, click on the "Add" button and the product is added the Item Area.

Calculating Totals

The program automatically calculates totals.  Sometimes, however, if you make a price or quantity or discount change and the cursor is not moved, you may need to manually tell the program to do the calculations.  To do so, press "Calculate" button on the bottom right of the screen.

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