Basic Program Set-Up:
Details on the "Alt PO Number" Page

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This is an AnyPO II and III feature.

To reach this part of the program, start at the Main Purchase Order Screen and select FILE and BASIC PROGRAM SET UP & PREFERENCES from the Menu Bar. Then click on the "Alt PO Number" tab:

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Parts of this screen include:

Introduction

It's easiest to use AnyPO's internal PO numbers.  However, if you have special requirements, you can set-up an alternative numbering system.  Alternative numbers use the "Alt PO Number" field on the Main Purchase Order Screen (below).

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If a number is found here, then AnyPO uses it for the number on the printed PO.  If the Alt PO Number is blank, AnyPO uses the internally generated number (that's the number in the upper left hand corner of the Main Purchase Order Screen).

Note that when you set-up Alternative Numbering, past PO's are not re-numbered.  Alternate Numbering starts with the next newly created PO.  If you need to re-number past PO's, click on the "re-number" button.POPrntTop4

Check this box if you desire to use Alternative Numbering.

If you wish to use Alternative PO Numbering, place a checkmark here.  AnyPO uses the ALT PO field for these numbers.  When AnyPO prints a PO, it looks at this field first.  If it finds a value here, it will print it as the PO number on the printed PO.  If nothing is found in this field, then it prints the internally generated number."

Use the following prefix (and/or the following suffix)

If desired you may attach a prefix to the PO number.  For instance, you may wish to start all of your PO numbers with a 'B' such as:  B55143.  OR if desired you may attach a suffix to the PO number.  For example, you may wish to have PO numbers that end with an 'A' such as:  55143A.  You can use from one to six letters for your prefix.  This setting applies only to new PO's created. It won't effect any previously issued PO's.  You have a limit of six characters when the suffix and prefix (if any) are combined."

Auto-numbering systems

These are your choices:

1.        None - I will manually number the PO's

This means AnyPO will leave the 'Alt #' field blank for you to fill in.  If you don't fill it in, AnyPO will use the internally generated number on the printed purchase order.  

2.        Use AnyPO's internal number with the prefix or suffix indicated above

If you select this option, AnyPO will use its internally number and add the prefix and/or suffix.  It will place that number the 'Alt #' blank.

3.        Use AnyPO's internal numbering system, but add or subtract the following number:

If you select this option, AnyPO will use the number that you indicate, and will add or subtract it from the internally generated number.  For example, let's say you type in -300.  If AnyPO's internally generated number is 500, it will place 200 in the 'Alt #' blank, along with your prefix or suffix, if any.

4.        Use the Alternative Number on the previous PO and increment it by one (1).

Finally, if you select this option, AnyPO will look at the 'Alt #' blank on the previous PO.  It will take that number and increment it by one (1).  Let's say the Alternative PO Number on your last PO is 1003.  When you create a new PO, the Alternative PO Number will be 1004 (with the prefix or suffix, if any)."

5. Time-Date-Year: TTTT-DDMM-YY.

AnyPO will use a 4-digit number for the time, a 4 digit number for the date (with day before month) and a 2-digit number for the year.  For example,  a PO created at 3:30 on October 5, 2012 would be numbered as 0330-0510-12 in the 'Alt #' blank, along with your prefix or suffix, if any.

6. Year-Date-Time: YY-MMDD-TTTT

AnyPO will use a 4 digit number for the date (with day before month), then a 2-digit number for the year and finally a 4-digit number for the time.  For example,  a PO created at 3:30 on October 5, 2012 would be numbered as 1005-12-0330 in the 'Alt #' blank, along with your prefix or suffix, if any.

7. Date-Number: MMDD-PO #

AnyPO will use a 4 digit number for the date (with month before day), then a dash and the internal PO Number (the internal PO Number is the number that appears on the upper left of the Main Purchase Order Screen).  For example, a PO with an internal number of 204 created on October 5 would be numbered as 1005-204 in the 'Alt #' blank, along with your prefix or suffix, if any.

Disable Alt PO Number on the Main Purchase Order Screen

If you use Alternative Numbering, the number that appears in the Alt PO Number field on the Main Purchase Order Screen can be edited.  If you like to prevent it from being changed, place a checkmark here.  The number will appear in a light gray color indicating that it can't be altered.