Back Order Functions are reached by selecting OTHER TASKS >> BACK ORDER FUNCTIONS.  The following dialog box appears.

Use this part of the program to track back ordered items on your purchase orders.

A considerable amount of flexibility has been built into AnyPO for dealing back ordered items.  To use the back order feature, your screen must be in "Inventory Mode."  To do so, click on the Inventory Mode button on the right side of the screen.

After clicking the "Inventory Mode" button, the Item Area changes and looks like the screen display below:

Most useful for back order purposes is the one-letter code column between "Quantity Received" and "Date Received."

The one-letter code column is available for your use.  You can use such one-letter codes as "B" for Back Ordered or "N" for no longer available.

Before going too far, let define a back order.  A back order is when you order an item, but the vendor is unable to ship it because it's temporarily out of stock.

It's helpful to keep track back orders, and the following is one approach that you may wish to utilize in tracking them.

Let's say you order 10 widgets - among other items - and none of the widgets arrive.  To indicate that widgets are back ordered, you would click the "Inventory Mode" button and place a "B" (for back ordered) in the code column between "Quantity Received" and "Date Received."

If all 10 of the widgets arrive in the next shipment, you would type in 10 in "Quantity Received" column and enter the date.  (You can also use the "Selected Item" button to automatically enter 10 and the date.)

Now, let's say that only 5 of the widgets arrive in the first shipment.  In that case, you would click on the "Inventory Mode" button and type in 5 in "Quantity Received" and enter the date.  Additionally, you'll need to create an additional line which will be used to log in the remaining widgets when they arrive.

You can either do that right away or wait until the next shipment.  To create the additional line, you can click on one of the last two "Enter" buttons on the bottom of the dialog box.  The new line will include the widget's catalog numbers, name and price.  However, "Quantity Ordered" and "Quantity Received" are set at zero and a "B" is placed in the code column.  When the widgets arrive, you would enter a "5" in the "Quantity Received" column and the date, indicating that everything has been received.

Three functions may be accessed from the "Back Order" dialog box.  You'll find them at the bottom of the dialog box:

Use this function, shown above, when you want to record a back ordered item.  Enter the quantity received.  Make sure your cursor is on the correct row.  Click "Enter." The quantity received will be inserted, along with the date and a "B."

The function, above, accomplishes two tasks.  It will make a record of a back ordered item, and it will create a new item row to record when the items actually come in.  Enter the quantity received.  Make sure your cursor is on the correct row.  Click "Enter." The quantity received will be inserted, along with the date and a "B." An additional line will be created with the item name and catalog number.  The new line will be used to record when the rest of the shipment comes in.

The third function, above, creates a new line with the item name and catalog number.  The new line can be used to record when additional back ordered items arrive.  First, make sure your cursor is on the correct row.  Click Enter.  An additional line will be created with the item name and catalog number.  No changes will be made to the original row: