AnyPO has two ways of searching: Basic Search and Advanced Search.  For many search purposes, Basic Searching works fine.  There may be times, however, when you need to refine the search.  The Advanced Search feature enables you to do that.

Advanced Search is reached by selecting GO TO and ADVANCED SEARCH from the Menu Bar.

When you select GO TO and ADVANCED SEARCH, a dialog box appears:

At the top of the Advance Search dialog box, type in a search word or phrase in the "Search For" blank.

More information on the other parts of the dialog box are described below:

Where to Look.  Below the "Search For" blank are a list of fields which are found on the Main Purchase Order Screen.  Check the fields that you wish searched.  For instance, let's say you are looking for a purchase order that has "New Zealand" for the shipping country.  To do the search, you would type "New Zealand" in the "Search For" blank and check "Shipping Country."  AnyPO would then attempt to find purchase orders with a shipping country of New Zealand.

True or False Searches.  You'll notice that several fields on the list are marked with asterisks.  These are True or False fields.  To search for such fields you need to type in a "True" or "False" in the "Search For" blank.  You can also use "Yes" or "No" or the abbreviations: "T," "Y," "F," or "N."  You can only search for one True or False field at a time.  Search Method, Case Conditions and Word Match are non-applicable for True or False searches.

Search Method. If you select two or more fields from the "Where to Look" list, you can indicate whether you want do an "OR" search or an "AND" search.  If you select OR, AnyPO will try to find the search word or phase in at least one of the fields.  If you select AND, AnyPO will try to find the search word or phase in both of the fields.

For example, a search for "Baker" in Vendor Name OR Shipping Name will turn up any purchase order with "Baker" in either the Vendor Name or Shipping Name.   A search for "Baker" in the Vendor Name AND Shipping Name will turn up purchase orders with "Baker" in both the Vendor Name and Shipping Name.

The default method is an "OR" search.

Case Conditions.  You can also tell AnyPO whether you want to search for "Any Case" or "Match Case.  If you choose "Any Case," AnyPO will look for your search word or phrase without regard to its case.  For example, if your search word is "Barnes," AnyPO will find "BARNES" or "BARnes" or "barnes."

If you select "Match Case," then AnyPO will find only those purchase orders which match the case of your search word letter for letter.  For example, if your search word is "Barnes," AnyPO will find only those purchase orders with "Barnes."

The default case condition is "Any Case."

Word Match Conditions.  Finally, you can tell AnyPO whether you want to search for a "Partial Word Match" or an "Exact Word Match."   If you choose "Partial Word Match," AnyPO will look for any occurrence of your search word whether or not is a part of larger word.  For example, if your search word is "town,"  AnyPO will find "town," "Jamestown," "Townhall", "Downtown," etc.

If you choose "Exact Word Match," AnyPO will look only at full words which match your search word.  For example, if your search word is "town," AnyPO will find only those purchase orders with "town."

The default word match condition is "Partial Word Match."

Continuing the Search.  After you click OK, AnyPO will attempt to find your search word or phrase.  Searches always begin with the most recent purchase order and work towards older purchase orders.  If it finds the search word, the appropriate purchase order will appear.

If you need to continue the search, you can press CTRL-R (for repeat search), and AnyPO will look for the next match.  You can also continue the search process by: 1) clicking the "Repeat Search" button at the bottom of the Main Purchase Order Screen; 2) select GO TO and REPEAT SEARCH from the Menu Bar at the top of the screen; or 3) selecting "Repeat Search" from the from the Speed Menu by clicking the right mouse button.

You also have control on which direction to repeat a search.  You can search forward (towards newer purchase orders) or backwards (towards older purchase orders).

Clearing the Search Form.  When you return to the Advanced Search dialog box, it will retain the search words, fields and conditions from the last search.  If you want to start over, click "Clear Form" which will remove all checkmarks and reset the conditions to the default values.