Adding New Purchase Orders

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You can add a new purchase order in one of several different ways.  Start at the Main Purchase Order Screen.  Select GO TO >> NEW PURCHASE ORDER (Blank Purchase Order) from the Menu Bar.  Another is to select OTHER TASKS >> ADD NEW PURCHASE ORDER from the Menu Bar.

A common way of adding a new purchase order is to go to the last purchase order in the data file.  You can do that by pressing the "Last PO" button (below):

POCalcBut2

Once you are on the last purchase order, press Page Down on your keyboard.  The program will ask if you want to add a purchase order.  Select YES and a blank purchase order form will appear on the screen.

Still another way to add a new purchase order (for Level II and III users) is to start at the Vendor Command Center and click on the "New" button.

When you add a new purchase order, the day's date will be inserted in the "Date" blank and the Purchase Order Number will be automatically incremented.

You can gain access to several time saving features, if you select GO TO >> NEW PURCHASE ORDER. from the Menu Bar.  When you use this menu choice, you have several additional options from which you can choose:

New Blank Purchase Order.  This adds a new blank purchase order.  Short cut: CTRL+A

Copy Address to New Purchase Order. This inserts the vendor's address and shipping address showing on the current purchase order to the new purchase order. Short cut: CTRL+1

Copy Item Area to New Purchase Order.  This inserts the products showing in the Item Area on the current purchase order to the new purchase order. Short cut: CTRL+2

Copy Address and Item Area.  This inserts the vendor's address and shipping address and the products showing in the Item Area to the new purchase order. Short cut: CTRL+3

Copy Purchase Order Message to New Purchase Order.  This inserts the purchase order message (the message showing between double curly brackets {{ }} to the new purchase order. Short cut: CTRL+4

Copy All (Except Item Area) to New Purchase Order.  This copies everything, except the Item Area, from current purchase order to the new purchase order. Short cut: CTRL+5

Copy All to New Purchase Order.  This copies everything from current purchase order to the new purchase order. Short cut: CTRL+6

This is a handy feature if you issue a series of purchase orders with the same product, same vendor name, or same purchase order message.  Just position yourself on a purchase order with the information you'd like to transfer to the new purchase order, and select one of the above menu options or use the short-cut key.